at Kent-Sussex Industries, Inc in Milford, Delaware, United States
Job Description
Job Summary:
The Transportation Manager will be responsible for the daily coordination and oversight of
participant transportation, supervision of transportation drivers, vehicle safety and maintenance,
driver training, transportation documentation, route management, and transportation-related
reporting.
Transportation Manager will ensure transportation services are provided in a safe, reliable,
professional, and person-centered manner while supporting the organization's operational and
regulatory requirements. The Manager must be willing and able to serve as a backup driver when
needed to ensure continuity of transportation services.
This position is a full-time position, Monday – Friday 8:00 a.m. – 4:00 p.m. with a Pay Grade 5
with a minimum starting annual salary of $50,00.00 commiserate to licensing/credentials.
Additional hours outside normal business hours may be required. KSI offers Health/Dental
Insurance, 401 K, company paid Accidental Life & Disability and other company discounts
along with Vacation and Holiday pay.
Essential Functions:
Transportation
1. Oversees the daily transportation operations for day habilitation and prevocational programs.
2. Coordinates participant pick-up and drop-off routes and transportation schedules.
3. Ensures participants are transported safely, appropriately, and according to established routes
and schedules.
4. Monitors transportation coverage and address driver call-outs, vacancies, route changes, and
unexpected transportation needs.
5. Coordinates substitute and backup transportation coverage when necessary.
6. Serves as a backup transportation driver when needed.
7. Ensures drivers follow established transportation procedures and organizational policies.
8. Communicates transportation changes and concerns to appropriate program and administrative
staff.
Supervision
1. Supervises, trains, and provides direction to transportation drivers.
2. Establishes clear expectations regarding attendance, punctuality, professionalism, participant
safety, confidentiality, and appropriate interactions with participants.
3. Monitors driver performance and address performance or policy concerns in accordance with
KSI procedures.
4. Conducts regular meetings or check-ins with transportation staff.
5. Maintains appropriate documentation related to driver supervision, training, and coaching.
6. Ensures drivers understand their responsibilities for participant safety and transportation
documentation.
Route Sheets and Documentation
1. Ensures transportation drivers accurately complete daily route sheets and required
transportation documentation.
2. Reviews route sheets for completeness, accuracy, signatures, times, mileage, participant pick
up/drop-off information, and other required information.
3. Tracks transportation-related documentation and follow up on missing or incomplete records.
4. Maintains organized transportation files and records.
5. Collects and compile transportation data for management review.
6. Identifies transportation trends, recurring issues, delays, missed routes, and other concerns.
Transportation Data
1. Collects, review, and maintains transportation-related data.
2. Prepares transportation reports for management as requested.
3. Tracks route performance, driver coverage, vehicle maintenance, incidents, accidents, delays,
and other transportation concerns.
4. Maintains documentation for internal reviews, quality assurance activities, and applicable
regulatory or organizational requirements.
5. Report significant transportation safety concerns, accidents, participant incidents, vehicle
issues, or other reportable concerns to the appropriate supervisor/administrator.
Vehicle Maintenance
1. Assists in oversite of maintenance and safety of all provider transportation vehicles.
2. Assists and monitors routine vehicle inspection and maintenance schedules.
3. Ensures vehicles receive required preventive maintenance, inspections, repairs, cleaning, and
servicing.
4. Coordinates with approved mechanics, service providers, or management regarding repairs
and maintenance.
