at University of Delaware in Newark, Delaware, United States
Job Description
University of DelawareEqual Employment Opportunity Statement
The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html
Job No: 503849
Work Type: Staff
Location: Newark, DE
Categories: Administrative Support, Full Time
Pay Grade: 27N Context of Job: Under general supervision of the Manager, Administrative Services the Administrative Assistant III performs complex administrative and financial functions for NIIMBL. The primary focus is providing comprehensive, advanced administrative support to ensure institute activities are efficient and effective. This position ensures compliance with internal and external administrative policies and procedures as well as prioritizes and resolves administrative issues. A high level of independent judgment, initiative and problem-solving skills, and the ability to demonstrate a high degree of confidentiality and discretion are required.
National Institute for Innovation in Manufacturing Biopharmaceuticals (NIIMBL) is a member of the Manufacturing USA network of institutes funded by the federal government to advance United States competitiveness in advanced manufacturing innovation. NIIMBL is established by a cooperative agreement with the National Institute of Standards and Technology (NIST) as a public/private consortium of member organizations, including industry, academia, non-profit organizations, state governments, and federal agencies. Institutionally, NIIMBL reports to the Vice President for Research, Scholarship & Innovation. Major Responsibilities:
- Demonstrate NIIMBL’s Core Values in daily conduct and ensure all decisions, actions, and teamwork practices align with the organization’s Business Principles.
- Serve as a primary point of contact for NIIMBL, interacting with a wide range of audiences including University of Delaware faculty, staff and students, and external constituents including federal agencies and officials, state governments, multinational companies, and academic partners.
- Provide administrative support to assigned strategic Programs, which are targeted, high-value project efforts undertaken by the Institute.
- Provide expert administrative support to assigned members of the NIIMBL Steering Team and institute staff.
- Manage storage and maintenance of platforms to share, preserve and keep confidential documents and materials related to NIIMBL’s strategic Programs, all of which require a keen attention to detail and high-level knowledge of document storage systems such as Microsoft Teams.
- Perform data entry tasks in NIIMBL systems to track and maintain participation and engagement in NIIMBL strategic Programs.
- Perform routine and non-routine administrative duties as assigned and directed by NIIMBL staff, ensuring confidentiality, and complying with established deadlines and work standards. Ability to work under limited supervision, obtain necessary information from appropriate source(s) to complete assigned tasks, and share information with others as needed.
- Assist with planning and coordinating events and meetings held at the University of Delaware and at other NIIMBL partner facilities across the country, including scheduling the facilities, making travel arrangements, and managing registration for events
Equal employment opportunity, including veterans and individuals with disabilities.PI287112065
