at University of Delaware in Newark, Delaware, United States
Job Description
University of DelawareEqual Employment Opportunity Statement
The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html
Job No: 503349
Work Type: Staff, Part-Time
Location: Newark, DE
Categories: Part Time, Adminstrative Support
Job Title: Miscellaneous Wage, Admin- Program Assistant
Department: Physics and Astronomy
Hourly Rate: $18.00 per hour, commensurate with experience
Schedule: 5-10 hours per week
This is a part-time, non-benefited position.
Context of the Job
Delaware Space Grant Consortium is seeking a program assistant to help with organizing electronic program records, improving communication with our students and faculty, and hosting program events.
Responsibilities
- Enroll students and other vendors with procurement
- Manage and track document submissions including
- Signed offer letters
- Applications with attachments
- Reimbursement forms
- Research and Experience reports
- Research Posters
- Manage travel planning including
- Booking lodging
- Paying conference and workshop registrations
- Educating students on travel plans and policies
- Manage opportunity advertisements
- Physical mailings and postings
- Email list management
- Manage dissemination requests from partners
- Manage student data records spreadsheets
- Update website
- Post to Facebook, Instagram
- Assist with event management
- Annual symposium
- Annual board meeting
- Student recruitment events
- Collect and electronically file student application and report submissions
- Update student data spreadsheets
- Assist with student and faculty travel booking and reimbursements
- Facilitate program messaging across website, social media, and email list serves
- Assist with hosting of 2 annual in-person program events
Qualifications
- Minimum of HS diploma or GED required.
- Basic proficiency with Microsoft Office applications (e.g., Word, Excel, Outlook, and PowerPoint).
- Experience working with WordPress or similar website content management systems.
- Experience with University of Delaware Procurement processes or similar purchasing/procurement systems is preferred.
- Strong organizational skills with the ability to maintain accurate records and manage administrative tasks.
- Attention to detail with the ability to identify and correct errors, broken links, and missing content on websites.
- Ability to track, organize, and manage student submissions while maintain
Equal employment opportunity, including veterans and individuals with disabilities.PI285633332
