Administrative Assistant

at Boys & Girls Club in Seaford, Delaware, United States

Job Description

Job Summary 

The Administrative Assistant is responsible for controlling the membership registration, record-keeping, and communication and control of the Front Desk area. 

Essential Functions

• Interpret and articulate the philosophy, objectives, standards, and program of the Boys & Girls Club, through all mediums available to members and their parents and to the general public.
• Perform all job responsibilities in compliance with current state licensing requirements for school-age centers; address non-compliance issues as needed or directed.
• Recommend the requisition of supplies.
• Receive and register new members including receipts of dues and fees.
• Issue membership cards to members and guest cards to visitors.
• Control access to program areas; ensure visitors sign in.
• Talk with members to discover interests and promotion of participation in Club activities.
• At all times set a positive, welcoming tone for Club members, staff, and visitors.
• Maintain accurate membership and attendance records, as well as complete and accurate payment records.
• Make periodic written and verbal reports on membership, attendance, and registration to Program Director.
• Answer telephone and direct calls to staff members as appropriate.
• Accurately record and relay messages to staff members.
• Prepare letters, forms, and reports as needed or directed.
• Assist with any activities as directed by the Program Director.
• Strictly adhere to all financial management policies and procedures of the organization (e.g., purchasing, handling money).
• At all times, present yourself as a positive role model for youth.
• Assume other tasks, assignments and responsibilities as needed or directed.
• Keep payments in arrears to a minimum at club/site, no unauthorized discounting or waiving of fees. 
• Maintain cleanliness, safety, sanitation practices.  Consistently maintain inviting, attractive atmosphere at all clubs/sites; this includes grounds, BGCDE equipment and vehicles
• Assist with tours of facility and have awareness of rental calendar.
• Keeping area clean and organized at all times.
• Children files are kept up to date with all necessary OCCL and Stars info needed.