at Christiana Care Health System in Wilmington, Delaware, United States
Job Description
Job Details
Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values ofLoveandExcellenceand are passionate about delivering health, not just health care. Come join us at ChristianaCare!
Christiana Care is looking for a full-time Executive Assistantto provide executive level administrative support to the Information Technology Vice Presidents/Chiefs to maximize their effectiveness and efficiency. Additionally provides administrative support for teams across IT including project support and complex calendar management and the administrative coordination for teams across IT.
Position requires an independent thinker and leader who can function effectively in a rapidly growing and changing environment.
Works as a team member with other staff to provide effective coverage for all IT vice presidents and leaders within the department.
ChristianaCareis a nonprofit health system with a mission of service. We believe that the key to providing truly excellent health care is to partner with our patients and their families, building a system of care that is effective, affordable, and valuable to everyone who is touched by it.Benefits of working at ChristianaCare
Generous PTO, Competitive Pay & Robust Benefits Package.
403B company match and Tuition Reimbursement
12 weeks Paid Parental Leave (after 1 year of employment)Principal duties and responsibilities:
Performs other related duties as required. Researches, prioritizes and follows up on incoming issues; determines appropriate course of action, referral or response. Performs high volume, highly complex calendar management, scheduling of meetings and reconciling conflicts all within a timely fashion.
Anticipates executive's needs and provides assistance to ensure executive is prepared for daily activities. Assures planning and coordination of executive's complex calendar of events.
Provide administrative support for major project rollouts, educational events, meetings, and project activities, either virtual or on site as required.
Provides additional administrative support to leader, including attending and taking minutes at meetings, preparing agenda, typing, and drafting correspondence, preparing PowerPoint Presentations and Excel Spreadsheets and scheduling meeting rooms for meetings/events.
Prepares travel arrangements including flight, ground transportation, accommodations, conference registration and compiles reimbursement documentation, completing expense reports appropriately in the Workday system as appropriate.
Collect and analyze project information and produce meaningful management reports as necessary utilizing Microsoft tools such as Teams, Notebook, etc.
Keeps notes at project meetings; annotating, finalizing and managing multiple sets of notes as required.
Provides a link for smooth communication between the executive office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.
Maintains office supply inventory, ordering as neededKnowledge, Skill, and Ability Requirements:
High emotional intelligence
Excellent people skills, Excellent diplomatic skills and ability to be discreet; excellent judgment
Intermediate to advanced skills In Microsoft Office software packages including Word, Excel, Outlook, Teams and PowerPoint required. Visio, OneNote, SharePoint, Planner and Access knowledge highly beneficial.
Basic project management knowledge preferred
Knowledge of IT terms preferred
Ability to manage complete projects adhering to deadlines under limited supervision.
Ability to take a proactive approach to problems.
Ability to confront and ask probing questions to understand needs.
Ability to anticipate problems and identify long term implications of decisions and actions.
Understands budgetary control and resource allocation procedures.
Ability to take ownership of situations and demonstrate it.
Innovative thinker and problem solver with strong time management skills to handle workload
Ability to actively encourage and create an environment that promotes openness, honesty and teamwork through regular effective communication sessions with leaders and team members.
Proven evidence of excellent customer service
Proven track record to quickly adapt to changing priorities and managerial styles
Adept at balancing multiple priorities and multi-tasking
Management of highly confidential... For full info follow application link.
Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.
