Accounts Payable Clerk

at City of Dover in Dover, Delaware, United States

Job Description

The Accounts Payable Clerk is responsible for complex professional account keeping tasks, including the verification and complete processing and verification of incoming payables, vendor invoices for City departments; perform advanced level administrative/clerical activities to assist in facilitating administrative procedures relating to the operation of the Finance Department.  This position will provide assistance; both technical and clerical, to various city department employees as it relates to the completion of the Finance Department’s duties. 


Job Responsibilities

  •  Performs professional accounting work in accordance with a prescribed accounting system and generally accepted principles of accounting.
  • Examines all incoming City of Dover and DDP vendor invoices, travel reimbursement requests, and other financial and purchasing documents received for internal and external vendors to determine, prior to payment, arithmetic accuracy, dates, budget correctness, proper supporting documents, proper approval, legality and correct general ledger coding.
  • Reviews various petty cash funds for reimbursement.
  • Reviews and prepares vendor bills and statement for weekly payments.  Payments are authorized using paper checks and electronic disbursements.
  • Maintains proper records retention as is prescribed by Delaware Public Archives.
  • Prepares complex forms, listings, informational and statistical reports, documents, etc. by determining required data, gathering, receiving, and compiling data from several sources; comparing information to verify accuracy and formatting data appropriately.
  • Confirms vendor W-9s and prepares annual 1099s.
  • Tracks and monitors office inventory and arranges for purchase of items as necessary.
  • Assists with the various payroll activities normally performed by other accounting personnel.  Including, but not limited to, disbursement of bi-weekly payroll; reconciliation of payroll journals, and payment of payroll taxes, and disbursements to retirees, beneficiaries, and reconciliation and payment of employee benefits and garnishments on a periodic basis.
  • Prepares and communicates departmental guidelines with city departments.
  • Reviews incoming and outgoing communications of all types and responds appropriately to inquiries.
  • Maintains division calendar of due dates and duties. (ex. updates annual signature cards)
  • Communicates with software providers for troubleshooting and correction of errors and issues as they arise.
  • Performs other work as assigned that may not otherwise be listed.
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Job Posting: 1259887

Posted On: Apr 15, 2024

Updated On: May 15, 2024

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