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Executive Administrator

at ICF in Dover, Delaware, United States

Job Description

ICF is seeking a driven team member with a desire to grow their business career in the cybersecurity, data science, homeland security, risk/resilience, and technology markets. With over 50 years of history, ICF is a stable, yet rapidly growing digital and technology transformation professional services firm on the cutting edge of many of today’s most relevant issues.

This position will provide business analysis and executive-level administrative support for one of ICF’s business units. The successful candidate will directly support senior leaders to ensure the organization can efficiently accomplish growth initiatives and complex tasks. The individual will assist with business development process support, coordinate marketing and outreach efforts, keep the executive’s and organization’s communications organized, provide knowledge management activities, manage schedules for the executive and senior leadership team, and conduct a variety of administrative functions that support the successful operations of the business unit. The position provides the opportunity to interface with senior management and other operations team members to review, analyze, and understand business results. Business acumen, foundational understanding of emerging technology, critical thinking, and organizational skills are essential to this role. You will work individually, as well as within a team environment, so adaptability, confidentiality, and strong communication skills are critical to the success of this position. Key Responsibilities to include but not be limited to:

+ Manage tracking systems for business development opportunities

+ Conduct reporting and analysis on pipeline and business development activities

+ Interface and build collaborative relationships with departments across ICF, such as Contracts, Pricing, Project Management, and Business Unit Leads

+ Assist in managing financial pipeline which will include communicating with senior management regarding pipeline data, and ensuring project/proposal managers, and other senior personnel, are aware of the status of opportunities

+ Assist in developing marketing, outreach, and technical sales materials under the guidance of business development and subject matter experts

+ Support conference attendance and sponsorship for both educational and marketing purposes

+ Work side-by-side with project managers to initiate new proposals and projects

+ Provide administrative assistance, such as maintaining comprehensive and accurate records, performing minor accounting duties, and writing and editing communications on the executive’s behalf

+ Organize meetings, including scheduling, sending reminders, and organizing catering when necessary

+ Perform various operational functions, as needed

Basic Qualifications

+ 4+ years’ experience working/supporting business needs in some capacity

+ Experience with Microsoft Office suite of products and applications (Excel, Exchange, Powerpoint, Project, Word, etc)

Professional Skills

+ Business acumen and desire to grow in technical sales and/or business management

+ Ability to multi-task with strong communication and interpersonal skills

+ Aptitude to interface with geographically dispersed, diverse teams

+ Self-motivated and results-oriented individual with a strong work ethic

+ Team player with analytical and problem-solving skills

Preferred?Skills and/or Experience:

+ Bachelors Degree

+ Experience with Sharepoint and/or other knowledge management systems

+ Familiarity with Government contracting cycles

+ Experience in a technical or business-related internship

Working at ICF

Working at ICF means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, ICF employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth.

We can only solve the world’s toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals. For more information, please read our EEO & AA policy (https://www.icf.com/legal/equal-employment-opportunity) .

COVID-19 Policy: New or prospective U.S. employees must provide proof of complete vaccination on the date of their commencement of employment. If selected for employment, you will provide proof of your full vaccination status, defined as vaccinated two weeks after receiving the requisite number of doses of a COVID-19 vaccine approved or authorized for emergency use by the FDA.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process. To request an accommodation please email icfcareercenter@icf.com and we will be happy to assist. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodations. Read more about non-discrimination: EEO is the law (https://www.eeoc.gov/sites/default/files/migrated\files/employers/poster\screen\reader\optimized.pdf) and Pay Transparency Statement (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp\English\unformattedESQA508c.pdf) .

Virginia Remote Office (VA99)

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Job Posting: JC217176829

Posted On: Jun 26, 2022

Updated On: Jul 02, 2022