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Litigation Docketing Manager (Exempt Position)

in County, PA

Job Description

JOB PURPOSE:
The Litigation Docketing Manager works with the Technology, Information Security and Litigation Support
Services groups and is part of the firmwide docketing team dedicated to implementing processes and
procedures and supervising staff to assign duties, ensure work quality, train and assist in all aspects of
docket department duties and utilization of litigation docketing system in the best interest of our clients.
ESSENTIAL FUNCTIONS:
 Manage and mentor docketing team, assign staff responsibilities, monitor projects, and supervise
workflow
 Train docketing team and other firm staff to ensure an understanding of court rules, technology
developments and docket support services
 Monitor for quality control and ensure accuracy and compliance with policies and procedures
 Review, analyze, and process incoming notifications from courts, administrative agencies, clients
and counsel
 Serve as the business representative to IT with the firm docketing software, including ensuring
proper rights are assigned, rules are updated, and liaison with the vendors to report issues and
submit support tasks
 Participate in practice support and docketing professional organizations and network with
docketing professionals to stay current with industry trends and best practices
 Communicate effectively with attorneys and staff regarding docket support options
 Coordinate with other firm departments and offices to ensure a uniform standard of service
across all Firm offices
 Demonstrate a full understanding of the workflow for a variety of litigation cases
 Provide input and collaboration with Director of Litigation Support Services, Litigation Department
Chair, and Chief Information Officer in developing strategies and goals for the department
 Collaborate with the Director of Litigation Support Services in providing ongoing performance
feedback to the docketing staff and complete their performance evaluations
KNOWLEDGE AND SKILLS REQUIRED:
 Ability to problem solve
 Innovative candidate with strong analytical and problem-solving skills.
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 Excellent interpersonal, verbal and written communication skills, including the ability to
communicate effectively in a virtual environment (e.g., via phone, web/videoconference)
 Ability to work in a high-pressure, fast-paced environment
 Demonstrated ability to use good judgment in taking initiative while asking for direction or
clarification and consulting others, as appropriate
 Willingness to be flexible with time and adjust to a changing work environment
 Ability to build and maintain positive relationships, both internally and externally, while
maintaining a client service orientation
 Ability to use sound judgment and discretion in dealing with highly confidential information
 Ability to maintain stamina throughout a standard workday, on- and off-site
 Ability to maintain regular attendance and work regularly scheduled hours
 Ability to take direction and accept supervision
 Demonstrated ability to work independently, organize and accurately prioritize work, be detailoriented,
understand when urgency is required and use good judgment in varied situations
 Ability to work effectively with co-workers in a team oriented collaborative environment
 A strong knowledge of ECF procedures and familiarity with federal, state and local court systems
are essential
EDUCATIONAL AND EXPERIENCE REQUIREMENTS
 Bachelor’s degree
 Minimum of 6 years’ of litigation docketing experience
 Extensive knowledge of and experience working within an industry standard rules-based
docketing software
 Knowledge of Federal, State and Local rules
 Proficiency with technology systems (Microsoft Word, Excel, PowerPoint)
 Previous supervisory experience, preferred
PHYSICAL DEMANDS OF POSITION:
Work is performed in a professional office environment and requires the following during the work day:
Must be able to remain in a stationary position for long periods of time (working at a computer)
 Repetitive movement (i.e. heavy computer/keyboard use).
 Individual will interact regularly with others verbally, in-person, and via written communication.
 May require occasional light lifting (files, copy paper, etc.).
In addition to the essential functions outlined above:
 Individual in this position will provide additional assistance and support as directed by their
supervisor.
 This job description is subject to change at any time.
Saul Ewing Arnstein & Lehr is an Equal Opportunity Employer. We value diversity, seek qualified applicants
and make personnel decisions without regard to race, color, religion, sex, sexual orientation, national origin,
age, disability, marital or veteran status, citizenship, gender identity or expression, or any other legally
protected status.
Under our current COVID-19 protocols, effective December 1, 2021, to be in any of our offices or attend an
event hosted by the Firm, all Saul Ewing Arnstein & Lehr personnel must demonstrate that they are fully
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vaccinated or obtain an approved exemption due to disability/medical or sincerely-held religious beliefs.
Our vaccination protocols are subject to applicable laws and will be updated from time to time to reflect
changing pandemic conditions and evolving CDC, federal, state and local health and safety guidance.

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Job Posting: 977076

Posted On: May 25, 2022

Updated On: May 25, 2022