Medical Education Program Assistant

at Christiana Care Health System in Wilmington, Delaware, United States

Job Description

ChristianaCare is searching for a Medical Education Program Assistant to provide administrative support to a variety of Residency and Fellowship programs within Academic Affairs supporting the Undergraduate and Graduate Medical Education efforts within. This position will provide additional support to Core Faculty, Program Education Administrators, and Residents for the Family Medicine, and Emergency Medicine/Family Medicine Residency Programs and Sports Medicine Fellowship. A thorough understanding of compliance with all program requirements mandated by governing bodies including their policies and procedures is required. Governing bodies may include but are not limited to: Accreditation Council on Graduate Medical Education (ACGME), Clinical Competency Committee (CCC), and ChristianaCare's GME Office.

PLEASE NOTE: This position will be split between two locations: Foulk Rd. and Wilmington Hospital.

Principal duties and responsibilities:

Arrange meetings, lunches, and manage calendars. Make travel arrangements; process reimbursements; assist with credentialing paperwork; track and report time.

Maintain assigned faculty effort reports.

Plan and manage the day-to-day activities. Coordinate education and meetings. Maintain required records needed for UME and GME.

Manage conference schedule including room reservation, distributing information to all speakers and attendees.

Assist with proctoring ABFM and ACOFP ITE examinations at multiple locations.

Assist medical students and residents in:
Become acclimated to the educational setting, CCHS policies and procedures, and collaborate with Academic Affairs in the preparation and implementation of rotations and onboarding where relevant.
Gather medical student feedback/evaluations.
Distribute daily medical student work assignments.
Coordinate exit evaluations with medical director.

Maintain accurate and complete confidential files and records. Monitor evaluations and letter of recommendations.

Assist with the residency/fellowship processes/scheduling as determined by the Program Education Administrator.

Assist with the residency/fellowship recruitment process as determined by the Program Education Administrator.

Assist with the residency/fellowship intern orientation process as determined by the Program Education Administrator.

Compile, distribute, and collect surveys and submit accurate reports related to UME and GME as determined by the Program Education Administrator.

Assist with accreditation site visits, including the preparation of self-study and site visit documentation.

Assist the Program Director and Program Education Administrator in oversight of planning and implementing faculty development activities, as well as resident/fellow scholarly activity and
quality improvement projects.

Work closely with educational team to organize and coordinate all residency program social and special events including resident graduation.

Assist with resident/fellow rotation scheduling and education lectures under the direction of the Program Education Administrators. Including medical students in didactic learning where appropriate.

Schedule and organize meetings, record and transcribe minutes, and distribute agendas.

Assist in coordinating observers/job shadowing for department when needed.

Act as a liaison between departments, attending physicians, faculty members, and administrators within ChristianaCare and outside institutions.

Work collaboratively with a variety of educational and clinical offices.

Maintenance, ordering and delivery of supplies in the resident's room at Wilmington Hospital (WHIP), Foulk Road, and Westside.

Data entry for residents records and scheduling in New Innovations

Develops processes in collaboration with the Program Education Administrators to improve office efficiency by standardizing formats for routine correspondence and identifies areas for improved efficiency.

Performs other related duties as required, to include assisting the two Wilmington residencies as needed.

Education and experience requirements:
Minimum of Associate's Degree in Office Administration/Secretarial Science/relevant degree, or minimum of three (3) years-experience demonstrating knowledge and skills relevant to the position.
Experience working in Graduate Medical Education preferred.
Familiarity with the organization and processes... For full info follow application link.

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

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Job Posting: 964269

Posted On: May 03, 2022

Updated On: Jun 02, 2022