at Summit Aviation, Inc. in Middletown, Delaware, United States
SUMMIT AVIATION, INC.
POSITION DESCRIPTION AND SPECIFICATION
POSITION TITLE: Contract Administrator DATE: November 2021
FLSA STATUS: Non-Exempt DEPT: CH47/Government
POSITION SUMMARY: The Contract Administrator reports to the Contract Manager. Responsibilities include, but are not limited to, contract/program administration from inception of contract and/or purchase order through completion; operates in
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provide contract/program administration in accordance with company policies, applicable laws, customer requirements and sound business judgment.
Management of contract and purchase order reviews/approvals in accordance with company policies and customer requirements.
Review RFQ’s, interpret terms and conditions, provide technical guidance on fulfillment issues, pricing schedule details and coordination of requirements.
Prepare and/or assist with proposal preparation in accordance with RFQ’s/SOW’s.
Work with Contract Manager for timely conclusion of contract/purchase order matters and resolution of issues. Provide advice concerning relevant issues. Respond to contract inquiries and resolve contract-related issues.
Manage complete work order process for assigned contracts/purchase orders, including set up and opening of work orders, monitoring, editing, posting charges, posting timecards, closing/invoicing work orders and maintaining records/files.
Process contract/purchase order billings to customers in accordance with contract/purchase order requirements (submissions via paperwork and/or government electronic operating systems) and provide all necessary reports to customers for same.
Monitor budget of contract and/or purchase order.
Monitor customer payments to ensure timely accounts receivable and resolve issues if needed.
Process Over and Above requests and track approvals.
Participate in finance / accounting responsibilities for internal auditing, customer cost analysis, and DCAA (government) audits; invoicing, accounts receivable and accounts payable support to ensure accuracy of related processes.
Maintain effective customer relations.
Review and maintain familiarization of contract types, cost proposal elements, industry practices, FAR, DFARS, CDRL’s, ITAR, and other federal acquisition regulations.
Provide administrative support to management and/or staff.
SKILLS AND EXPERIENCE
Associate degree in the field of business and/or program management or experience in lieu of education is required.
Three to five years of experience in a contract related position is preferred.
Must be able to promote teamwork and accountability when reviewing contracts/purchase orders.
Must be able to multi-task under pressure in a deadline driven environment.
Must have strong attention to detail; have excellent organizational and time management skills.
Must be able to focus on key tasks, prioritize duties, and manage multiple priorities.
Must be proficient in Microsoft Office programs.
Excellent oral and written skills are required.
Must have the ability to coordinate or conduct meetings with personnel, managers, customers, and vendors.
Physical Requirements: This position requires the ability to work in seated or standing positions for prolonged periods of time, perform office and clerical duties including use of office tools.
Working Environment: The working environment is corporate office facility and shop floor. Daily contact with employees in other departments is required.
This job description indicates the general nature and level of work expected by the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. The incumbent may be asked to perform other duties as required.
Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.