Office Manager

at Aston Carter in Newark, Delaware, United States

Job Description


Please send all updated resumes to for immediate consideration! For additional information, please contact 856-532-2833 or message me on LinkedIn here ( ! This exciting opportunity will have you working as an Office Manager with a growing pharmaceutical company located in Newark, DE. If you have strong Administrative experience and operational skills, explore the various other benefits this opportunity can deliver:

You’ll enjoy…

+ Opportunity – A chance to learn and develop skills in the pharmaceutical industry

+ Company Culture – Friendly atmosphere and office environment

+ Excellent Leadership – Collaboration with a tight knit team

Key responsibilities and tasks of the role:

• Assist the CEO and management team with office duties and be the main point of contact in reception areas

• Provide administrative support, including schedule appointments, meetings, events, and maintain company database

• Proactively identify office and facility operation issues and anticipate needs

• Answer phone and direct calls, answer door, greet guests/vendors, and sign for packages

• Sort and distribute mail for all staff, log vendor purchase invoices and customer check payments

• Coordinate multiple operation functions such as IT, HR, sales/marketing, shipping/receiving, manufacturing, contract organizations, if needed

• Organize annual fire drill, and ensure security and emergency preparedness are implemented properly

• Ensure that facility is clean, safe, and maintained according to company policy and procedures

• Manage and review facility service contracts conducts and document regular facility inspections

• Communicate workplace safety precautions and assist safety officer/COO in managing company safety programs

• Partner with HR to maintain office polices as necessary, support Human Resources-related tasks (e.g., training files, new hire orientation, benefits paperwork, etc.), if necessary

• Coordinate company meetings and social activities with guidance from management; record meeting minutes and distribute/file as appropriate

• Create and distribute Work Orders and follow through to fulfillment as needed

• Research points of contact for magazines and trade journals to upload PR pieces and new product/marketing information

• Monitor various email accounts and answer/respond or forward as appropriate

• Handle confidential and non-routine information

• Complete daily timesheet accurately and submit as required

Necessary Skills and Strengths:

Office Management | Administrative Support | Microsoft Suite

• Excellent interpersonal skills and time-management skills, flexibility, and multitasking ability

• Organized and detail-oriented

• Competent in using Microsoft Office Suite

• Ability to oversee maintenance and operation of photocopiers, printers, faxes, shredders, and phone system

• Excellent verbal and written communication skills

• Ability to work independently

8-6 pm Monday – Friday on site in Newark, DE

Flexible shift ( 8 hr shift / 30 minute lunch)

12 month contract to hire Growth potential – This will turn into a permanent role

About Aston Carter:

At Aston Carter, we’re dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients’ capabilities by seeking solvers and delivering solutions to address today’s workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call 888-237-6835 or email ( for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Copy Link

Job Posting: JC201568530

Posted On: Jan 09, 2022

Updated On: Jan 19, 2022