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Academic Support Coordinator II, Associate in Arts Program

at University of Delaware in Wilmington, Delaware, United States

Job Description

University of Delaware
Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html


Job No: 497242
Work Type: Staff
Location: Wilmington
Categories: Administrative Support, Full Time


PAY GRADE: 28N

CONTEXT OF THE JOB:

The College of Arts and Sciences (CAS) at the University of Delaware is nationally recognized for its exceptional educational experiences and for integrating instruction, research, and public engagement. With 24 academic departments in the arts, humanities, social sciences, and natural sciences, more than 25 centers, programs, and institutes, and featuring outstanding research and teaching facilities, CAS serves over 7,500 students, is supported by approximately 400 staff, and maintains annual operating expenditures of over $121M. The College's 600 faculty members emphasize the enduring value of an arts and sciences education and a deep commitment to excellence in scholarship and all forms of creative and intellectual expression, with sponsored research expenditures totaling more than $38.6M per fiscal year.

The Associate in Arts Program (AAP) is housed within the College of Arts & Sciences and currently consists of 27 continuing track and temporary faculty, 50 adjunct faculty, 6 administrative and professional staff, and approximately 850 undergraduate students. Annual program research expenditures total approximately $200K per year, with a total program budget of over $5M per year. The AAP operates from multiple sites across the state in Wilmington, Dover, and Georgetown. The primary office for this position is located in Wilmington, DE. Under the direction of the Department Business Administrator (BA) and in coordination with the Program Director, the Academic Support Coordinator II, is responsible for the coordination of departmental academic programs and a wide range of department, faculty, and staff operational needs and activities. The Coordinator interacts with and supports faculty, students, College and University administrators, and alumni to support the mission and goals of the Department(s), College, and University and to advance departmental teaching, service, and research objectives.

MAJOR RESPONSIBILITIES:
  • Assists with the daily operations of the Associate In Arts Program including:
  • Manages event planning for department functions and special events, such as speaker series, faculty recruitment, and convocation, in coordination with College Events staff.
  • Maintains and processes Department payroll for student workers, miscellaneous wage employees, and hourly graduate students. Reviews timesheets for accuracy, appropriate financial information, and runs ad hoc reports as needed. Troubleshoots with College HR as needed.
  • Provides administrative support for internal communications, including updating internal intranet sites, internal newsletters, internal mailing lists, event promotion to internal audiences, and routine correspondence with faculty, staff, and students. Liaise with the CAS Communications Team to access communications services.
  • Provides administrative support for the Program Director and faculty, as needed.
  • Attends and take notes at departmental committee meetings for the undergraduate programs.

    Equal Employment Opportunity/M/F/disability/protected veteran status

    PI155538891
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Job Posting: 878367

Posted On: Dec 13, 2021

Updated On: Dec 16, 2021