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Executive Assistant - Office of Health Equity & Cu

at Christiana Care Health System in Newark, Delaware, United States

Job Description

ChristianaCare is looking for an experienced Executive Assistant to provide administrative support to the VP of Health Equity and Culture Competence. This position will be the primary point of contact for internal and external interactions and requires an independent thinker and leader who has the ability to function effectively in a rapidly growing and changing environment. This position will work as an integral member of the administrative team and other staff in order to provide effective support.

 

Benefits of working at Christiana Care:

 

Work in a role that directly impacts the lives of our patients, staff & community!

 

Generous PTO, Competitive Pay & Robust Benefits Package.

 

403B company match and Tuition Reimbursement

 

12 weeks Paid Parental Leave

 

Qualifications:

High school diploma or equivalent required.

Completion of a program in secretarial science or related field preferred.

Four years administrative experience; preferably supporting an executive leader.

An equivalent combination of education and experience may be substituted.

 

RESPONSIBILITIES:

 

Provides administrative support to the VP, Health Equity and Cultural Competence; including attending and taking minutes at meetings, composing agenda, drafts and types correspondence, schedules meetings and meeting rooms, maintains up to date filing systems, screens incoming calls and takes accurate telephone messages, preparing Powerpoint presentations and Excel spreadsheets.

 

Provides a link for smooth communication between the executive's office and internal departments, demonstrating leadership to maintain credibility, trust and support with executive management staff.

 

Schedules and manages executives' calendar using e-mail calendar system and provides all pertinent information needed for scheduled appointments. Anticipates VP's needs and provides assistance to ensure manager is prepared for daily activities.

 

Screens correspondence/mail, sorts and prioritizes, bringing items for immediate action to executive leaders' attention.

 

Provides assistance to the Office of Health Equity & Cultural Competence managerial staff to achieve pre-determined goals and objectives for the department.

 

Coordinates and schedules meetings and events including notifying attendees, reserving rooms, arranging meals and refreshments, equipment and other support materials.

 

Prepares requisitions and maintains supply inventory and materials, checks receipts for incoming materials, and processes invoices for payment.

 

Prepares all travel reservations and compiles reimbursement documentations, completes corporate credit card reconciliations.

 

Completes payroll as necessary.

 

Researches and completes special projects/assignments as required. Researches, prioritizes and follows up on incoming issues; determines appropriate course of action, referral or response.

 

Maintains confidentiality at all times.

 

Maintains time and attendance information for the department including timekeeping for payroll.

 

About ChristianaCare:

ChristianaCare is one of the country's most dynamic health systems, centered on improving health outcomes, making high-quality care more accessible and lowering health care costs. ChristianaCare includes an extensive network of outpatient services, home health care, medical aid units, three hospitals (1,300 beds), a Level I trauma center and a Level III neonatal intensive care unit, a comprehensive stroke center and regional centers of excellence in heart and vascular care, cancer care and women's health. We rank 21st in the nation for hospital admissions and 6th for admission of stroke patients.

 

ChristianaCare is a not-for-profit teaching health system with more than 290 residents and fellows. We are continually ranked by US News & World Report as a Best Hospital. With our unique, data-powered care coordination service and a focus on population health and value-based care, ChristianaCare is shaping the future of health care.

 

Working for ChristianaCare offers the best of urban and suburban living with multiple housing options, excellent restaurants and entertainment venues, quality public and private schools and a short driving distance to popular Delaware and New Jersey beaches. The location provides easy access to Washington, DC, Philadelphia, and New York City - all within a short drive or train ride from Newark, DE.

 

 

EEO Statement:

UPDATE: ChristianaCare is committed to... For full info follow application link.

 

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

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Job Posting: 878310

Posted On: Nov 29, 2021

Updated On: Dec 24, 2021