Academic Support Coordinator, Plant & Soil Science

at University of Delaware in Newark, Delaware, United States

Job Description

Academic Support Coordinator, Plant & Soil Science

Apply now ( Job no: 497073

Work type: Staff

Location: Newark

Categories: Administrative Support, Student Affairs & Services, Full Time



The Department of Plant & Soil Sciences has excellent teaching, research, and outreach programs in the areas of plant biology, agronomy, horticulture, landscape architecture and environmental soil sciences. We have distinguished faculty, known nationally and internationally for their research and outreach, and within UD for their excellence in teaching, advising and mentoring students. The Academic Support Coordinator I position is a vital contributor to this success. Under limited supervision of the Business Administrator II, the Academic Support Coordinator I will perform a variety of complex administrative duties in support of various programs within the department. Primary duties include administrate graduate student process from Slate acceptance to graduation, management of graduate student office spaces, assist BAII with grants management, and provide administrative support for an assigned set of faculties. A high level of sound judgement, initiative, attention to detail, and organization skills are required to be successful in this position.


+ Coordinate and develop graduate student process for department. Administrate process from Slate acceptance to graduation. Primary contact for management of graduate student contracts for stipend and tuition with a high level of confidentiality for students financial and personal information.

+ Independently resolve student and department discrepancies and follow-up on outstanding activities, requiring strong working relationships with other departments and colleges. Assist new employees with on-boarding ensuring all documents are complete and submitted to the HR in a timely manner.

+ Provide backup support for Timekeeper, utilizing UD Workforce.

+ Attend Graduate Directors Meeting, communicate material to appropriate personal and students.

+ Serve as department HR liaison working directly with college HR liaison to productively resolve open items.

+ Serve as department liaison for Office for International Students and Scholars. Assist with visa requests, extensions, and international student visa requirements.

+ Manage and coordinate Graduate Student desk assignments and spaces. Ensure desks are assigned appropriately and spaces are maintained.

+ Manage credit card administration and reimbursements requests. Verify expenditures are charged to the appropriate budgets and confirm funds are available prior to allocations. Review charges to ensure they are allowable in accordance with sponsor regulations and guidelines.

+ Independent grant budget review including direct communication with PI on re-budgets, extension, and monthly reconciliation, investigating irregularities and variances, with a result to resolve issues effectively.

+ Assist BAII with the closeout process in ensuring compliance with grant guidelines by canceling on-going billing, revising purchase requisitions and re-allocating expenses when needed. Compile, verify and analyze information and coordinate resolution for any potentially unallowable charges.

+ Skilled in applying intermediate to advanced tools for word processing applications, creating, and modifying spreadsheet and database applications. Review, research, compile, and analyze reports, documents, and claims to ensure conformance with operating guidelines, University policy, State, Local, and Federal regulations.

+ Recommends changes to methods to improve practices, processes, and services within the unit.

+ Responsible for complying with university policies, procedures, and best practices regarding protecting data and following UD data governance rules.

+ Work independently under limited supervision.


+ High school diploma or GED, Associate degree preferred, and three to five years of experience.

+ Knowledge of University policies, procedures, student records system (UDSIS) and web forms preferred.

+ Intermediate to advanced computing skills in Microsoft Word, and Excel.

+ Working knowledge of Concur and UDataGlance for budget reconciliations preferred.

+ Ability to make independent decisions and judgments in keeping with the level of the position.

+ Ability to plan and prioritize a variety of projects that must be completed concurrently and on time.

+ Great initiative, highly motivated, organized, and detail oriented.

+ Skill in collecting, compiling, evaluating, and analyzing information from a variety of sources.

+ Skill in drawing conclusions and developing solutions to operational or service problems.

+ Ability to evaluate student transcripts and/or records.

+ Ability to communicate to student’s course prerequisites, certification, and/or curriculum/graduation requirements.

+ Knowledge of undergraduate/graduate academic recruitment and advisement policies, procedures, systems, regulations, and standards at the university level is preferred.

+ Ability to analyze, summarize, and effectively present data.

+ Ability to effectively communicate to a wide range of constituencies in a diverse community.

+ Proficiency with Microsoft programs Word, Excel, PowerPoint, SharePoint, and Access is preferred.

+ Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.

+ Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action

The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

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Job Posting: JC195634205

Posted On: Oct 23, 2021

Updated On: Dec 02, 2021