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Administrative Assistant II - Anesthesiology Admin

at Christiana Care Health System in Newark, Delaware, United States

Job Description

PRIMARY FUNCTION:

Provide administrative support to the department of anesthesia. This role is responsible for all aspects of the daily operation for the Department of Anesthesia. This includes scheduling, clerical duties, supply and file maintenance, as well as verbal and written communication.

 

The ideal candidate will be well organized, detail oriented and have the ability to multitask. This candidate must be able to complete tasks and duties within a prescribed timeline. Strong computer skills as well as good verbal and written communication skills are a must.

 

PRINCIPAL DUTIES AND RESPONSIBILITIES:

Completes daily Operating Room staffing schedules for the Anesthesiologists and nurse anesthetists.

Complete data entry, photocopying, laminating, filing and scanning on a daily basis.

Answers phones and responds promptly to patients' inquiries; takes accurate messages and relays to appropriate anesthesia team member as necessary.

Utilizes resource scheduler to reserve conference rooms

Utilizes outlook to schedule meetings

Orders supplies as needed

Coordinates with the Chief CRNA/Assistant Chief to create and communicate weekly in-service information to all sites

Coordinates with Academic Affairs for medical students and residents coming into the department for rotations

Data entry, including but not limited to entering credits in the AANA systems for nurse anesthetists

Collaborates with the anesthesia team to identify opportunities for efficiencies and process improvement

Contacts IT, facilities, and other departments when equipment needs to be repaired

Performs assigned work safely, adhering to established departmental safety rules and practices; reports to supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors.

Performs other related duties as required.

 

SCOPE, PURPOSE, AND FREQUENCY OF CONTACTS:

Daily contact with anesthesiologists, nurse anesthetists, administrative team members

Regular contact with external customer, perioperative service teams, surgical service line leadership, as well as administrative teams from other service lines.

 

EDUCATION AND EXPERIENCE REQUIREMENTS:

Associates Degree in secretarial science or business preferred

2 years clerical or related experience

An equivalent combination of education and experience may be substituted

 

KNOWLEDGE, SKILL, AND ABILITY REQUIREMENTS:

Proficient Microsoft Office Suite skills - Word, Outlook, Excel; PowerPoint a plus

Creative problem skills, ability to overcome obstacles

Ability to work under pressure, handling multiple requests often with tight deadlines

Knowledge of medical terminology

Good verbal and written communication skills

 

PHYSICAL DEMANDS:

Occasional lifting/carrying (10 pounds or less); prolonged sitting, with prolonged work on a computer/PC

 

WORKING CONDITIONS:

Job performed in a well-lighted, modern office setting; occasional overtime as needed.

 

 

EEO Statement:

UPDATE: ChristianaCare is committed to prioritizing the health and safety of our patients and caregivers. As we continue to meet the needs of our caregivers and our community through the COVID-19 pandemic, our commitment to health and safety requires that we take new steps to ensure a safe environment for medical care for our patients and a workplace that avoids preventable harm for our caregivers. For this reason, vaccination for COVID-19 is required for all caregivers at ChristianaCare and is considered a safety standard that is job-related and consistent with business necessity for all caregivers.

 

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

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Job Posting: 858025

Posted On: Oct 14, 2021

Updated On: Oct 24, 2021