Grants Analyst II, Agriculture and Natural Resources

at University of Delaware in Newark, Delaware, United States

Job Description

Grants Analyst II, Agriculture and Natural Resources

Apply now ( Job no: 496949

Work type: Staff

Location: Newark

Categories: Grants & Contracts, Full Time



Under the general direction of the Manager, Grants Administration, the Grants Analyst II manages the pre-award and some post-award functions for contracts and grants as part of the team within the College of Agriculture and Natural Resources (CANR). Sponsored program expenditures at CANR is approximately $23M annually. This position is responsible for ensuring accurate and efficient proposal submission of contracts and grants from Federal, State, and industrial sponsors, working with faculty and researchers within the four Academic departments of the College.

As a member of the CANR business team, the Grants Analyst II is responsible for maintaining productive relationships with constituencies related to the contracts and grants operations in the College. This position will interface directly with faculty and researchers independently, and resolve administrative procedural problems in all research categories including matters of compliance; assist in completion of special financial management projects, to include report generation using a variety of data sources and techniques. A primary function of this position is to exercise independent judgment and discretion about matters of significance within the Sponsored Programs Administration area of responsibility. This includes pre-award preparation and submission of proposals, assistance with post-award management of all awarded funds, preparation of financial reports and appropriate salary distribution.


+ Act as the CANR primary contact for pre-award administration, handling approximately 70% of the college’s proposal submissions (less Cooperative Extension Service). Independently provide in-depth support of pre-award processing, including close communication with the Principal Investigator (PI); review the solicitation information and sponsor requirements to guide the process including observation of potentially difficult clauses, match requirements, etc.; recommend budget, certifications, effort committed and matching funds requests; interface with subcontract participants, where applicable, to ensure subcontract proposal inputs are completed; verify accuracy prior to submission to the University Research Office.

+ Create, collect, and review complex proposal information including budget, budget justification, and proposal documents. Enter information into proposal submission software, including CAYUSE,, etc.

+ In collaboration with the PI, develop competitive proposals in support of securing independent funding for projects; ensure accurate completion and approval of proposal package to the sponsor.

+ Act as liaison between faculty member and Research Office on all proposal matters.

+ Meet with PIs and related CANR staff to provide expertise and leadership on grants/contracts processing and administration and to resolve procedural problems.

+ Recommend matching funds sources and advise PIs on optimal use of resources.

+ Advise Department Business Administrators and CANR business team members on fiscal management and sponsor requirements, including forecasting financial needs based on current or pending funds. Identify issues, provide alternative solutions and resolve problems.

+ Conduct in-depth analysis of expenditures utilizing appropriate software applications including PeopleSoft, Excel and Cognos.

+ In collaboration with the CANR business team and the UD Research Office, develop the CANR Sponsored Programs Dashboard to assist and educate faculty/researchers. Contribute to the design and development of college-wide business procedures and electronic tools (data management, work processes, efficiency, etc.).

+ Present Sponsored Program training to diverse audiences, including colleagues and PIs as needed. Actively contribute to the development of the CANR Sponsored Programs Training Plan.

+ Provide oversight for CANR equipment and vehicle Service Centers.

+ Advise the CANR College Business Officer on Sponsored Programs funding trends and potential impacts to the college Budget. Assist with the college’s Sponsored Programs budget development and F&A cost recovery analysis.

+ Review effort reporting, LAM, cost share/match documentation, and verify F&A and other expenditures, as needed.

+ Provide back-up and support within the CANR business team on related Sponsored Program activities.

+ Maintain records retention as per College and University policy.

+ Responsible for complying with university policies, procedures, and best practices regarding protecting data and following UD data governance rules.

+ Perform miscellaneous job-related duties and projects as assigned.


+ Bachelor’s degree in Business Administration, Accounting, Finance or related field with minimum three years related experience, or equivalent combination of education and/or experience.

+ Skill in budget preparation and management of contracts and grants.

+ Familiarity with all stages of grant processing from the request for proposal through closeout.

+ Working knowledge and understanding of federal and state regulatory policies, procedures and guidelines.

+ General familiarity with 2 CFR 200 and the OMB circulars (i.e., OMB A-21; OMB A-11 0; OMB A-133) regulating federal allowable and unallowable costs preferred.

+ Ability to use advanced techniques in spreadsheet and database management. Experience with PeopleSoft and various sponsor databases preferred. Experience with query writing and report generations using a variety of data sources preferred.

+ Ability to analyze budgetary expenditures for compliance with approved policies and procedures. Working knowledge of budget preparation and financial management.

+ Ability to work independently, strong organizational skills and attention to detail and a high level of independent judgment.

+ Ability to handle multiple tasks simultaneously.

+ Ability to interact well with people of all ages and diverse backgrounds.

+ Effective analytical and technical skills including the ability to quantify and illustrate complex reports, comparisons, impacts, and/or projects and the use of financial management systems, relational databases, spreadsheets and word-processing software programs.

+ Ability to interpret, adapt and apply guidelines and procedures.

+ Ability to gather and analyze statistical data and generate ad-hoc reports that are meaningful and understandable to those not familiar with the data being reported.

+ Ability to communicate effectively with a wide range of constituents on a variety of research management topics.

+ Knowledge of University of Delaware PeopleSoft Grants processing systems is preferred.

+ Demonstrates an understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures and backgrounds.

+ Committed to fostering a workplace culture of belonging, where diversity is celebrated and equity is a core value.


+ Must complete required training sponsored by the University Research Office within one year of assignment in a contract and grants administration position.

Notice of Non-Discrimination, Equal Opportunity and Affirmative Action

The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admiss

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Job Posting: JC193444624

Posted On: Sep 27, 2021

Updated On: Nov 13, 2021