Administrative Assistant, Weight Management Center

at Christiana Care Health System in Wilmington, Delaware, United States

Job Description


- Responsible for maintaining routine administrative functions under Metabolic Heath Services - Endocrinology and Weight Management Services.

- Provides administrative support for the Living with Diabetes (LWD) and weight management/bariatric surgery program including but not limited to class registration, scheduling and follow up.

- Provides coverage for other office assistants when requested.



- Coordinates patient flow activities related to the front office including but not limited to schedule appointments within the scope of care management; codes and enters information into the Practice Management System; ensures patient information is current and correct; confirms appointments and sends reminders for program requirements.

- Schedules patients and completes the care management registration process.

- Verifies that the medical record is complete including lab results, radiology reports, consults and correspondence prior to patient appointment.

- Answers calls and routes to the appropriate person while practicing professional telephone etiquette at all time or by taking a complete message.

- Generates an encounter form and routes encounter to appropriate staff member for patient flow.

- Secures referral information and initiates authorization process.

- Collects program fees for service according to program requirements.

- Documents payments for monthly revenue reporting as appropriate.

- Notifies physicians and clinicians of requests for consults, and emergency appointments. Follow up to insure that patient is seen in a timely manner.

- Prepares patient monthly report as assigned.

- Assures adequate coverage within the team due to staff shortage

- Collects appropriate clinical data to update EMR Centricity, Soarian, Power Chart & Chronicle Program as assigned.

- Performs scanning and indexing collected information as needed.

- Maintains confidentiality of patient/member and staff information; compliant with HIPAA regulations.

- Demonstrates proficient written and verbal communication skills.

- Demonstrates a sound knowledge base of appropriate departmental and hospital guidelines/policies.

- Attends staff meetings and mandatory inservice.

- Performs assigned work safely, adhering to established departmental safety rules and practices; reports to supervisor, in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors.

- Travels between sites as needed.

- Performs other related duties as needed.



High School Graduate

Medical receptionist or medical assistant degree preferred

3 years experience in a medical office setting preferred

An equivalent combination of education and experience may be substituted.



EEO Statement:

UPDATE: ChristianaCare is committed to prioritizing the health and safety of our patients and caregivers. As we continue to meet the needs of our caregivers and our community through the COVID-19 pandemic, our commitment to health and safety requires that we take new steps to ensure a safe environment for medical care for our patients and a workplace that avoids preventable harm for our caregivers. For this reason, vaccination for COVID-19 is required for all caregivers at ChristianaCare and is considered a safety standard that is job-related and consistent with business necessity for all caregivers.


Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

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Job Posting: 847393

Posted On: Sep 22, 2021

Updated On: Oct 09, 2021