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Administrative Assistant

at Benedictine Programs and Services in Ridgley, Maryland, United States

Job Description

The Administrative Assistant will provide administrative support to the School Administrators. They will perform routine administrative and clerical functions and maintenance of required student and school documentation. Additionally, they will provide administrative support to school staff as needed. Need more details? Here are the primary duties and responsibilities: Consistently report to work on time as scheduled, prepared to perform assigned duties and responsibilities during entire scheduled work period/shift Professionally represent the school in interactions with parents, school systems, community, students, and other Benedictine program departments. Perform general office duties including typing, filing, sorting & handling mail, answering phones, and special projects for school administrators Receive staff call-outs and develop daily school staff attendance list in preparation for coverage. Maintain daily attendance records for each student and share with external sources as needed. Maintain School Administration Petty Cash. Facilitate the ordering and payment of student uniforms. Maintain student records with up-to-date and current information. Ensure the upkeep and organization of student files and file room. Maintain archived student information and coordinate distribution to external parties and destruction per requirements and policy. Maintain archived student information and coordinate distribution to external parties and destruction per requirements and policy. Maintain vital student information on computer network and shared list. Coordinate student home visits and visitors and ensure staff are informed of such. Process and mail incident reports. Coordinate the scheduling of meetings and room reservations as needed for school administration and staff. Facilitate regular and required mailings to agency partners as directed by Education Director. Troubleshoot office machinery including coordinating regular maintenance, supplying inventory, and on-the spot repairs as appropriate Assist staff in the operation of copier, postage machine, fax machine, and other office equipment. Design reports, special notices, memos, creative invitations, etc. Maintain School Administration Petty Cash Facilitate the ordering and payment of student uniforms Report all issues to Education Director or Assistant Principal Prepare and maintain materials for agency reviews such as MSDE, DHS, etc
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Job Posting: 846913

Posted On: Sep 27, 2021

Updated On: Oct 21, 2021