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Administrative Support Assistant III (Senior Admin

at Capital One Services II, LLC in Wilmington, Delaware, United States

Job Description

Job ID: R114342

 

802 Delaware Avenue (18052), United States of America, Wilmington, Delaware

 

Administrative Support Assistant III (Senior Administrative Assistant)

 

Capital One is looking for an exceptionally bright, multitasking, and self-motivated experienced Administrative Support Assistant III to support 4 to 6 executives in a fast-paced tech-savvy environment. You will partner with multiple executives to handle administrative tasks freeing up their time to focus on department and company goals.A quick thinker, your flexibility and adaptability are key to constantly changing demands and priorities. You are resourceful and autonomous when taking on new tasks and projects relying on problem-solving skills to make it all work! As the gatekeeper and extension of your executive leaders, you will frequently find yourself in the center of everything that happens on the team. You are extremely pivotal to the success of a well-run, efficient, productive and happy team.

 

In this role, you are a jack of all trades! Administrative Assistants perform an array of administrative functions critical to running an organization efficiently. You will strategically manage your executives' complex schedules through prioritization and organization. You will handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.

 

Responsibilities:

 

Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes

 

Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences

 

Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems

 

Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)

 

Prepare professional business communication documents including memos, letters, and emails

 

Build and maintain good business relationships with executives and administrative staff across the organizations

 

Participation in general administrative duties (copying and faxing), distributing mail, ad-hoc projects, committees and/or group events

 

Promote a fun and team-oriented work environment

 

At Capital One, you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.

 

Basic Qualifications:

 

High School Diploma, GED or equivalent certification

 

At least 2 years of Administrative experience

 

At least 2 years of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite

 

Preferred Qualifications:

 

Associates Degree

 

At least 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment

 

At least 3+ years of calendar management supporting multiple executives

 

At least 1+ year of meeting and event planning experience

 

Experience setting up video conference and Zoom/Skype technology for meeting user

 

Experience planning ahead and managing time effectively

 

Excellent written and verbal communications

 

Excellent organizational skills

 

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.

 

Capital One is an equal opportunity employer committed to diversity in the workplace. Capital One promotes a drug-free workplace. 

 

All qualified applicants will receive consideration for employment without regard to gender, race, color, religion, national origin, sexual orientation, protected veteran status, or disability status.

 

Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; Newark, New Jersey Ordinance 12-1630; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries. 

 

 

 

Job Details

Company

Capital One Services II, LLC

Location

300 Delaware Ave Ste 900
Wilmington, Delaware 19801
United States

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Job Posting: 812349

Posted On: Jun 11, 2021

Updated On: Jun 26, 2021