Matter Mobility Data Administrator

at Fox Rothschild LLP in Wilmington, Delaware, United States

Job Description


As a member of the Information Governance Department, the Matter Mobility Data Administrator will oversee all technical aspects of mobilizing client records into and out of the Firm, collaborating closely with practice groups, administrative departments, the General Counsel, Office Administrators, and other relevant staff to ensure compliance with the Firm’s information governance processes and procedures.


+ Demonstrate expert understanding of electronic client data which will be applied to the collection, analysis/review, secure transport, and documentation of such data.

+ Work with the newly integrated attorneys and in coordination with the IT department at the prior firm to retrieve matter data.

+ Communicate with attorneys and Legal Administrative Assistants as new data comes in and track data that is received.

+ Advise attorneys to open matters as the new data is received and help them to provide a cross reference of old to new matters.

+ Provide timely reports by writing queries and join tables SQL. Design SQL scripts that can be easily manipulated to efficiently address similar future analyses

+ Follow established procedures to protect the integrity and authenticity of records.

+ Maintain an in-depth understanding of industry trends and evolving technology.

+ Oversee the purging of individual accounts based the Firm’s retention policies.

+ Coordinate the work of Matter Mobility Data Technicians ensuring that projects are completely in an efficient and timely manner.

+ Evaluate matter mobility projects to establish timelines and resources to estimate the work needed and to effectively manage project execution.

+ Work closely with the Director of Information Governance on building the matter mobility team.


+ Handle all complex matter mobility projects.

+ Work closely with Information Services Department on system upgrades and/or implementation of new software or ESI tools.



+ Bachelor’s Degree required or equivalent work experience.


+ Minimum of 1 year in matter mobility. Prior experience in data migration is required.

Knowledge, Skills, & Abilities:

+ Proficient in SQL.

+ Experience with iManage Records Manager (iRM), FileTrail, and Comply (LegalRM) preferred.

+ Proficient or advanced knowledge of document management systems, preferably iManage.

+ The ability to write queries and join tables for reports.

+ Ability to recognize data in load files and translate prior to import into iManage.

+ Able to combine multiple and manipulate data.

+ Proficient in Excel.

+ Ability to handle voluminous projects, deadlines and tasks through completion accurately, agility in handling shifting priorities, effective teamwork skills.

+ Detail orientation, accuracy, adaptability, outstanding client service, ability to analyze for best solutions.


+ This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.


Medium Work: Exertion of physical strength to lift, carry, push, pull, or otherwise move objects 20 to 50 pounds frequently, and/or greater than negligible up to 10 pounds.


Worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.


The above is intended to describe the general content of and requirements for the performance of this job. It is not a contract or employment agreement and is not to be construed as an exhaustive statement of all functions, responsibilities, or requirements the employee may be required to perform, and the employee may be required to perform additional duties. Additionally, management reserves the right to review and revise the job description at any time. Employment with the firm is at-will. Employees must be able to satisfactorily perform all of the essential functions of the position with or without a reasonable accommodation. If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position.

Equal Opportunity Employer – vets, disability

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or © consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35©

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Job Posting: JC261392743

Posted On: Jun 16, 2024

Updated On: Jul 22, 2024

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