Staff Assistant VIII - Wilmington Emergency Depart

at Christiana Care Health System in Wilmington, Delaware, United States

Job Description

Job Details
Are you passionate about serving our patients with Love and Excellence?If so, consider applying for this position at ChristianaCare.
Our Emergency Department located in Wilmington, DE is looking for a full time Staff Assistant VIII To provide administrative support to the Wilmington Emergency Department to maximize their effectiveness and efficiency.

ChristianaCareis a nonprofit health system with a mission of service. We believe that the key to providing truly excellent health care is to partner with our patients and their families, building a system of care that is effective, affordable, and valuable to everyone who is touched by it.Benefits of working at ChristianaCare
Work in a role that directly impacts the lives of our patients, staff & community!
Generous PTO, Competitive Pay & Robust Benefits Package.
403B company match and Tuition Reimbursement
12 weeks Paid Parental Leave (after 1 year of employment)Knowledge, Skill and Ability Requirements;
Knowledge of general clerical office procedures and operation of office equipment.
Knowledge of Christiana Care administrative policies, procedures, and operations.
Knowledge of basic accounting principles.
Knowledge of Microsoft Office software packages including Outlook, Word, Excel and Power Point, web form design and Access.
Skill in maintaining accurate filing systems.
Skill in written and verbal communications.
Ability to maintain confidential information and materials.
Ability to organize and maintain different projects simultaneously.
Ability to use tact, judgment, and diplomacy.
Skill in telephone communication and public relations.
Ability to maintain a pleasant and patient nature and be able to manage stress positively.
Ability to work effectively with others in a team environment.The responsibilities of the Staff Assistant VIII will include;
Maintains schedules for multiple members of management team by utilizing electronic Outlook calendars. Schedules meetings for management as requested. Provides all pertinent information needed for scheduled appointments and coordinates room reservation, catering etc. as needed.
Provides administrative support including typing and drafting correspondence, attends meetings, composes agendas, takes and types minutes, maintains up to date filing systems, fax communications, composes presentations, opening, screening and delivery of mail. etc.
Coordinates with nursing staff regarding schedule, time, and attendance issues. Coordinates all staff time changes and schedule requests. Proactively plans for future staffing needs. Performs all timekeeping functions according to payroll system and ChristianaCare policy and procedure. Tracks and monitors employee use of PTO and FMLA and incidence of lateness and absence.
Maintains and stocks office, medic, and special-order departmental supplies. Checks receipts for incoming materials.
Provides daily department support for staff needs. This includes preparation, submittal and tracking of Requisitions, Purchase Orders, Check Requests, and Travel Expense Statements. Maintains organized files for tracking.
Manages and maintains contracts to ensure that Management has all information necessary to ensure timely handling (renewal, termination, and renegotiation) occurs.
Maintains a positive attitude of helpfulness, courtesy, and cooperation toward employees, physicians, other hospital personnel, other heath care providers, and the general public.
Answers telephones adhering to Telephone Etiquette Standards of Performance guidelines. Provides assistance and/or direction for callers, as necessary. Greets visitors and notifies Management of their arrival.
Protects the confidential basis of employee or patient information at all times. Tracks all levels of employee compliance with mandatory education requirements.
Manages conference room schedules. Assists with audiovisual setup accordingly. Maintains daily room schedule.
Maintains organized department budget files and keeps Management informed on expenditures.
Assists in coordination of Facility requests (e.g. moving of IT equipment, furniture moving, painting, carpeting, electrical and HVAC problems) for Department.
Performs computer skills needed with all types of software utilized in the Emergency Department services including Microsoft Office, electronic medical record, and Kronos.
Completes special projects as requested.
Communicates between all levels... For full info follow application link.

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

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Job Posting: 1273146

Posted On: May 28, 2024

Updated On: Jun 09, 2024

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