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Administrative Specialist II

at Department of Labor in Wilmington, Delaware, United States

Job Description

Administrative Specialist II

Recruitment #041924-MAAA42-600700

Opening Date 4/20/2024 12:00:00 AM Closing Date 5/3/2024 11:59:00 PM Type of Recruitment Casual/Seasonal Salary $16.88 - $21.09/hour Salary Plan G09 Pay Grade 8 Shift Hours M-W 8am - 4pm, Thurs 8am - 3pm Employment Type Actual Vacancy Employment Term Casual/Seasonal Agency DOL/Industrial Affairs / Location(s) Fox Valley:
(4425 N Market St, Wilmington, DE, 19802) Contact Name DOL/DHR Contact Phone 302-761-8015 Summary Statement The Administrative Specialist II will be directly responsible for developing procedures to track Anti-discrimination complaints associated with Civil Rights. Primary duties of this position include but are not limited to entering data in the Agency Records System, mailing Certified Charges of Discrimination and coordinating case flow with State and Federal Stakeholders. Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

  • Applies agency laws, rules, regulations, policies and procedures in maintaining and  processing agency information.
     
  • Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages.
     
  • Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies and procedures.  
     
  • Assures effective coordination of operational functions.
     
  • Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters.
     
  • Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use. Collects and compiles data to prepare reports and provide supporting documentation.
        
  • Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation.
      
  • Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program and project activities.
       
  • May oversee or supervise lower level employees. 

 

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Job Posting: 1261258

Posted On: Apr 19, 2024

Updated On: May 03, 2024

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