Administrative Assistant II - Department of Care M

at Christiana Care Health System in Newark, Delaware, United States

Job Description

Job Details
Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values ofLoveandExcellenceand are passionate about delivering health, not just health care. Come join us at ChristianaCare!

Our Department of Care Management located in Newark Delaware, DE is looking for a full time Administrative Assistant II to provide administrative support services for the Care Management Department Director, Managers, Supervisors and Educator.

The ideal candidate will be well organized, detail oriented and have the ability to multitask. Candidate to complete tasks and duties within a prescribed timeline. Strong computer skills as well as good verbal and written communication skills.

Benefits of working at ChristianaCare
Generous PTO, Competitive Pay & Robust Benefits Package.
403B company match and Tuition Reimbursement
12 weeks Paid Parental Leave (after one year)

The responsibilities of the Administrative Assistant II will include;
Perform duties adhering to the ChristianaCare Core Values and Behaviors guided by Excellence and Love.
Attends required meetings and takes minutes, as necessary.
Maintains and orders office supplies for the Department of Case Management as assigned.
Responsible for answering telephones, recording messages; obtains and provides information within scope of authority routing calls to appropriate persons.
Responsible for greeting caregivers and visitors entering the Department suite.
Responsible for scheduling appointments, meetings, and maintains appropriate Outlook calendars for Director, Managers and Supervisors as assigned.
Organizes and schedules conference rooms for education sessions, vendors, and conferences for staff. Communicates information to all attendees in a timely manner.
Schedule interviews prepare itineraries, correspond with applicants.
Assures that all purchase orders and receiving information are sent to Accounts Payable
Supports the onboarding of new hires by arranging necessary accesses, vocera, IT needs, desk, and lockers.
Functions as the post-acute referral application Administrator. Communicates any issues/downtimes. Works with company to resolve issues. Communicates to all key individuals regarding functional status of application.
Updates department information in Teams site and Share Point
Monitor IT equipment needs; order necessary equipment; enter IT tickets as needed.
Responsible for entering staff schedules via Kronos Dimensions
Responsible for bi-weekly review of automated payroll records and review of FMLA usage reports for staff as assigned via Kronos Dimensions; including documentation of occurrence of absence, late, FMLA (self; caregiver), missed swipes, emergency days, etc.

Office Hours:Day Shift - 8:00am - 4:30pm

High school graduate or equivalent.
Four years progressively responsible administrative support to an administrator or manager required.

Knowledge, skill, and ability requirements:
Knowledge of ChristianaCare and departmental policies, procedures, and standards
Knowledge of Joint Commission requirements and standards
Computer knowledge - proficiency with Microsoft Office Suite.
Knowledge of computer word processing and data base functions
Skill in oral and written communication
Typing proficiency
Ability to work independently within established procedures
Ability to work well with others in a tactful, courteous, and friendly manner
Ability to practice principles of customer service
Ability to maintain ChristianaCare confidentiality standards
Ability to prioritize work and manage time efficiently
Ability to remain calm in stressful circumstances

About ChristianaCare
ChristianaCare was recognized as one of "America's 100 Best Hospitals" by Healthgrades, selected as one of the Most Wired Hospitals in the US by the American Hospital Association, and ranked by US News & World Report as the #3 'Best Hospital' in the Philadelphia region out of more than 90 hospitals. To learn more click on this link

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Post End DateMay 4, 2024

EEO Posting Statement
Christiana Care Health System is an equal opportunity employer, firmly committed... For full info follow application link.

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

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Job Posting: 1259090

Posted On: Apr 12, 2024

Updated On: May 12, 2024

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