Executive Administrative Assistant

at JPMorgan Chase in Wilmington, Delaware, United States

Job Description

Join our dynamic team as an Administrative Assistant, where you will have the opportunity to showcase your high energy, attention to detail, and quality focus in a fast-paced, deadline-driven organization. This role offers the chance to interact with executive level clients and colleagues across various lines of business, providing a platform for professional growth and career mobility.

As an Executive Administrative Assistant in our team, you will play a crucial role in the operations. The role focuses on proactive and consistent execution, problem solving and planning, active calendar management and timely expense management. This role provides an opportunity to showcase your high energy, flexibility, and professional acumen while delivering flawless work output.

Job Responsibilities

+ Maintain complex and detailed calendars

+ Manage the coordination and logistics of both internal and external meetings

+ Screen incoming communications calls and determine the level of priority, while using caution in dispensing information

+ Arrange and coordinate complicated domestic and international travel

+ Organize all aspects for offsite conferences and external events, including catering and transportation

+ Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures

+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

+ Produce high quality emails and messages to individuals at all levels of the organization

+ Maintain current organizational charts and Executive Bio’s

+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

+ Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly

Required qualifications, capabilities, and skills

+ At least five years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above

+ Advanced ability to organize

+ Tact and good judgment in confidential situations, and proven experience interacting with senior management

+ Strong interpersonal, written, and oral communication skills

+ Strong proficiency in Microsoft Office

+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

+ College degree is a plus

Chase is a leading financial services firm, helping nearly half of America’s households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set, and location. For those in eligible roles, discretionary incentive compensation which may be awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

Equal Opportunity Employer/Disability/Veterans

Base Pay/Salary

New York,NY $36.54 – $48.56 / hour

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Job Posting: JC254757858

Posted On: Feb 18, 2024

Updated On: Mar 31, 2024

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