at The Nature Conservancy in Wilmington, Delaware, United States
Montpelier, Vermont, USA
This is a hybrid position requiring at least 3 days a week of in-office work in Montpelier.
WHO WE ARE
The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world's toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.
One of TNC's primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we'll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply - we'd love to hear from you. To quote a popular saying at TNC, "you'll join for the mission, and you'll stay for the people."
WHAT WE CAN ACHIEVE TOGETHER
The Operations Program Specialist I will work as part of a team within a business unit coordinating tasks related to one or more functional activities, such as operations support, procurement, meetings management, special events, training, volunteer programs, etc. The Operations Program Specialist is responsible for managing the Montpelier Office and performing multiple administrative functions within the Vermont Chapter. They will work towards meeting the strategic priorities of the program by implementing tactics for approved plans and completing day-to-day tasks and activities. They maintain all office systems and equipment, work with the landlord and utility vendors to ensure the office is running effectively, manage vehicle maintenance and use, create and communicate policies and procedures, and are responsible for reception and mail distribution. The Operations Specialist is responsible for managing accounts payable by working with staff to ensure invoices are paid efficiently, and with staff and vendors to troubleshoot accounting problems. They are responsible for overseeing the youth safety program for the Chapter by ensuring compliance, tracking, and assisting staff with safety plans. They are responsible for planning and execution of logistics for special events and/or meetings and may perform Information Systems, Human Resources, and Finance administrative tasks, including processing forms, preparing reports, and monitoring budgets. They will respond to inquiries about program activities, create program materials, and draft correspondence. They will maintain, track and research data, produce and review reports, and perform program analysis. The Specialist will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. They will provide support and targeted training related to the functional area of the team. They will implement processes and practices to improve effectiveness. They will communicate with staff in various programs across the Conservancy, as well as with donors, volunteers, vendors, and business relations to coordinate arrangements, convey information, and ensure successful execution of program. They will provide support and targeted training related to the functional area of the team. They will implement processes and practices to improve effectiveness. The Specialist I will communicate with staff in various programs across the Conservancy, as well as with donors, volunteers, vendors, and business relations. They will communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. This position requires travel and working long and flexible hours as needed. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
WE'RE LOOKING FOR YOU
Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We're looking for someone with strong experience in leading a diverse, multi-disciplinary team.
The ideal candidate should have exceptional customer service, communication and collaboration skills as well as experience organizing time and managing diverse activities to meet deadlines. This is an exciting opportunity to contribute to the ongoing mission of conservation by coordinating, supporting, and shaping the work of our team!
WHAT YOU'LL BRING
Bachelor's degree and 2 years related experience or equivalent combination.
Experience coordinating administrative processes.
Experience generating reports and interpreting data.
Experience in business writing, editing, and proofreading.
Experience organizing time and managing diverse activities to meet deadlines.
Experience working across teams and communicating with a wide range of people.