Billing Specialist - Temp to Permanent Opportunity

at Summit Aviation, Inc. in Middletown, Delaware, United States

Job Description


POSITION TITLE:  Billing Specialist  DATE:  September 2022
FLSA STATUS:  Non-Exempt  DEPT:  Military Aviation
LOC:  Delaware
POSITION SUMMARY:  The Billing Specialist reports to the Senior Financial Analyst and is responsible for preparing, distributing, revising, coordinates approval process, finalizes invoices and reconciles the accounts for commercial customers and all contract types; operates in compliance with company safety practices; and performs other duties as assigned.


Ensure monthly invoices are submitted to customers by a preestablished due date.
Work with Program Managers and Program Administrator staff to ensure that bills go forward as quickly as possible, following up on needed approvals to finalize bills.
Establish Excel based invoices in client prescribed formats (these invoices often require the development and maintenance of automated spreadsheets to prompt the user for required information).
Establish procedures, routines, and related documentation regarding billing and contract maintenance.
Troubleshoot billing errors, reconciling differences between billed and cost amounts.
Calculate and prepare final project invoices, including necessary invoicing schedules and back-up data.
Review organizational billing practices to ensure invoice accuracy within contractual terms, Federal Acquisition Regulations, and DCAA requirements.
Prepare and analyze schedules for accounts receivable and unbilled receivables.
Preparing draft invoices and identifying/resolving any issues prior to sending draft.
Issuing draft invoices for review and approval by Senior Financial Analyst and Program Managers.
Reviewing billing rates, titles, and markups for accuracy.
Setting up bill rate schedules.
Pulling and reviewing invoice and expense report documentation.
Uploading invoices to client portals and resolving any issues/rejections.
Submitting invoices to clients via digital or traditional mail service.
Running ad hoc reporting as needed.
Timely response to internal and external client inquiries.
Performs other duties as assigned.

5+ years of Billing experience, Government billing experience a plus.
Invoicing, specifically using, WAWF and Exostar (Customer Portals).
Updating spreadsheets and correcting any work-order pricing information.
Matching and working with invoices and supporting documents.
Prepare, audit and submit accurate customer invoices for various types of contracts.
Ability to meet deadlines and adjust to various workloads.
Strong problem-solving skills.
Take initiative and maintain confidentiality.
Communicate with managers, customers and other staff to resolve invoicing and financial issues.
Maintain auditable billing files.

Physical Requirements:  This position requires the ability to work in seated or standing positions for prolonged periods of time, perform office and clerical duties including use of office tools.

Working Environment:  The working environment is corporate office facility.  Daily contact with employees in other departments is required.
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions.
This job description indicates the general nature and level of work expected by the incumbent.  It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent.  The incumbent may be asked to perform other duties as required.

Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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Job Posting: 1037514

Posted On: Sep 12, 2022

Updated On: Oct 12, 2022