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Executive Assistant - Gene Editing Institute

at Christiana Care Health System in Newark, Delaware, United States

Job Description

Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Come join us at ChristianaCare!

ChristianaCare is a nonprofit health system with a mission of service. We believe that the key to providing truly excellent health care is to partner with our patients and their families, building a system of care that is effective, affordable and valuable to everyone who is touched by it.

Christiana Care is looking for a full-time Executive Assistant to provide administrative support to the Executive Director and coordinate the overall endeavors of the Gene Editing Institute in a highly professional and efficient manner ensuring confidentiality of all matters. The Executive Assistant has a strong attention to detail, thrives in a fast-paced environment, identifies as a continuous learner, with inherent instincts to solving problems, and has a drive for excellence.

Knowledge, Skill, and Ability Requirements:
Ability to multitask and prioritize work as needed.
Excellent time management skills.
Advanced knowledge of online tools and software such as Google Drive, Outlook, and Zoom.
Ability to learn new tools quickly.
Excellent interpersonal communication.
Strong writing skills.
Highly organized.
A standout colleague who is proactive, flexible, results-oriented, and comfortable in a constantly evolving environment.
Ability to work independently and under the pressure of deadlines.

Principal duties and responsibilities:
Provides administrative support by attending meetings, completes high level summaries, composes agenda, drafts and types correspondence, schedules meetings, maintains up to date filing systems, screens calls and messages.
Schedules executives' calendar using e-mail calendar system (Microsoft Outlook) and provides all pertinent information needed for scheduled appointments.
Coordinates Board of Managers quarterly meeting including management of Board Effect platform, meeting logistics, preparation of agenda and meeting minutes.
Provides daily administrative support to the Executive Director and other senior leaders
Anticipates Executive Director's needs, and aids to ensure they are prepared for daily activities.
Screens correspondence/mail, sorts and prioritizes, bringing items for immediate action to Executive's attention.
Builds PowerPoint presentations for both internal and external audiences. Demonstrates keen understanding of diversity in audience and adjusts style/tone accordingly.
Greets visitors, ascertains nature of business.
Schedules meetings, including advising attendees, reserving rooms, arranging meals and refreshments, equipment, and other support materials.
Manages and builds expenses reports
Arranges travel reservations, orders ticket, makes and confirms lodging and airline reservations

Hours: Day Shift

Education and experience requirements:
Two-year business degree and 3 + equivalent years or 4- 5 + years of experience providing administrative support to executives
Experience in a healthcare and/or university setting with a research/development team is a plus

About ChristianaCare
ChristianaCare was recognized as one of "America's 100 Best Hospitals" by Healthgrades, selected as one of the Most Wired Hospitals in the US by the American Hospital Association, and ranked by US News & World Report as the #3 'Best Hospital' in the Philadelphia region out of more than 90 hospitals. To learn more click on this link

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.


EEO Statement: Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.
UPDATE: ChristianaCare is committed to prioritizing the health and safety of our patients and... For full info follow application link.

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

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Job Posting: 1019286

Posted On: Aug 12, 2022

Updated On: Sep 11, 2022