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Administrative Manager - Environmental Services

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Job Details
Job Order Number
JC143922021
Company Name
NAES Corporation
Physical Address

New Castle, DE 19720
Job Description
  • Administrative
  • ESSCO02144

Full-Time

New Castle

New Castle, DE, USA

  1. Description

About NAES: We are an independent services company dedicated to delivering value to facilities across the power generation, oil & gas, petrochemical, pulp & paper, and manufacturing industries. For more than 35 years, we have drawn on our deep experience in advisory, operations, maintenance, fabrication, construction, engineering, compliance, technical support, asset management and energy management services to assess, build, operate and maintain sites that run safely, reliably and cost-effectively.

We operate more than 150 power plants throughout the United States, Canada and Mexico that span all technologies and provide over 41 GW of capacity. With the strength of 4000 people, our growing family of companies now addresses the entire life cycle of power generation and other industrial plants.

NAES offers competitive compensation, a comprehensive benefits package (including retirement) and promotional opportunities.

GENERAL SUMMARY

Provide business, financial and administrative support and coordination to the Environmental Services (ES) department, primarily to the Director. Support business expansion and project coordination for internal and external environmental services including proposal development, tracking, billing and financial plans. Provide administrative support to the team as needed. Support the development, implementation and maintenance of ES department tools and processes. Produce professional quality materials and documents in a timely manner, maintaining company quality standards.

Your scope of responsibility as Administrative Manager includes the following primary functions:

  • Under the general direction of the Director, ES, support and provide coordination of all activities for business growth, service proposals, project tracking and management, and delivery of services. This will include assisting with proposal writing, tracking proposals, and scheduling client visits. Interface with NAES corporate groups such as Marketing, Legal, Engineering, Safety, Accounting, etc. as appropriate. Interface with customers and potential customers, representing NAES and the ES group. Assist with refining tools and services for expanded client base.
  • Provide timely assistance to Director, Environmental Services on day-to-day tasks and requests, as well as assigned roles and projects, including supporting Marketing and financial tasks.
  • In coordination with NAES Accounting, assist with financial and budgetary aspects of the ES service organization. Track costs against budgets for billing ES services and expenses to clients. Maintain budget for department services provided to plants.
  • Compile and enter information and data to create documents, forms, spreadsheets, tables and charts utilizing advanced program capabilities in Word, Excel, Power Point, SmartSheet or other software. Create professional final documents from drafts.
  • Provide support such as technical editing, producing materials, setting up and maintaining filing system, setting up meetings, preparing meeting minutes, coordinating schedules and assisting with ES remote office needs and issues. Support ES department personnel on specific projects, programs and tasks.
  • Assist with planning and conducting Environmental Conferences, webinars and environmental training sessions, such as planning and logistics, internal and external communications, tracking participant information, arranging for equipment and facilities, producing materials, and assisting as requested.
  • Maintain databases and tools to reflect changes in plants, personnel and requirements, and assist with tracking implementation.

NAES SAFE

Safety is a core value of NAES and as a condition of employment, all employees are expected to be mentally alert and work safely at all times. Additionally, employees are required to adhere to all safety warnings and posted safety signs whenever on company property. Furthermore, employees must follow all NAES safety rules and procedures. Effectiveness in carrying out this responsibility is part of the evaluation of each employee’s performance.

JOB QUALIFICATIONS

We are seeking a candidate who has extensive administrative and accounting experience with a work history that demonstrates a pattern of accomplishments and advancement.

A degree in accounting or business administration is preferred.

Desired competencies include:

  • A background in general accounting and budgeting
  • Ability to effectively multi-task, balancing short, medium and long-term duties and projects with emerging/day-to-day needs.
  • Excellent organizational skills
  • Strong proficiency in Microsoft Word, Excel and PowerPoint
  • Ability to work as part of a team
  • Must be flexible, able to prioritize work, and be detail-oriented
  • Ability to develop professional quality business materials and presentations desired
  • Must be flexible, able to prioritize work, and be detail-oriented
  • A good understanding of grammar and vocabulary
  • Ability to communicate effectively both orally and in writing
  • Ability to interact with all levels of the organization
  • Excellent proofreading and editing skills
  • Ability to maintain strict confidentiality with sensitive information.

WORK CONDITIONS

Normal working hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. Overtime may be required. Occasional travel to plant or client locations may be required.

It is the practice of NAES to seek employees of the highest quality and to select the individuals on the basis of merit and competence, without regard to race, color, religion, national origin, sex, age, disability, military status or affiliation protected under USERRA, or any other basis of discrimination prohibited by applicable local, state and federal law.

  1. Qualifications
  1. Skills

Preferred

Accounting

Intermediate

Budgeting

Intermediate

Database Management

Some Knowledge

Microsoft Office Suite

Advanced

Organizational Skills

Advanced

Verbal and Written Communications

Advanced

  1. Behavior

Preferred

Detail Oriented:Capable of carrying out a given task with all details necessary to get the task done well

Enthusiastic:Shows intense and eager enjoyment and interest

Team Player:Works well as a member of a group

  1. Education

Required

High School or better

Preferred

Bachelors or better in Business Administration or related field.

  1. Experience

**Preferred**Ability to effectively multi-task, balancing short, medium and long-term duties and projects with emerging/day-to-day needs.

  1. Licenses & Certifications

Required

Driver’s License

Posted: July 1, 2019


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