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Grants Analyst/Sr. Grants Analyst, Psychological and Brain Sciences

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Job Details
Job Order Number
Company Name
University of Delaware
Physical Address
Newark, DE 19716
Job Description

University of Delaware

Equal Employment Opportunity Statement

The University of Delaware is an Equal Opportunity Employer which encourages applications from Minority Group Members, Women, Individuals with Disabilities and Veterans. The University’s Notice of Non-Discrimination can be found at

Job No: 493858
Work Type: Staff
Location: Newark
Categories: Full Time, Administrative Support, Financial Services and Procurement, Grants & Contracts



The Department of Psychological and Brain Sciences (PBS) at the University of Delaware is a nationally ranked research-intensive program. The Department’s active awards from federal, state, foundations, and private organization sponsors total approximately $24M. The Department’s annual contract and grant average expenditures are approximately $5M, and the Department’s faculty secure between $3M-$5M of new funding on average, each year. PBS supports the contract administration for the Center for Training, Evaluation, & Community Collaboration (C-TECC), and for Dr. Mary Dozier’s large-scale operation of the dissemination of her Attachment and Biobehavioral Catch-up (ABC) intervention with young children, totaling, on average over $400K per year. PBS has over 40,000 square feet of facilities and $17M in equipment.

Under the general direction of the Business Administrator II, the Grants Analyst manages all pre-award processes for contracts and grants in the Department of Psychological and Brain Sciences, manages all procurement-related activities, and serves as the Department back-up for post-award contract and grant financial reporting. This position has primary responsibility for pre-award preparation and submission of proposals for the Department faculty (approximately 30 research-active) to ensure compliance with federal, state, and university policies and procedures with regards to research administration. A primary function of this position is to exercise independent judgment and discretion about matters of significance within the Research Administration realm of responsibility. The Grants Analyst interfaces with research and procurement-related UD departments and services, external organization contacts, faculty, students, and staff, and is responsible for maintaining productive relationships with the Research Office, Procurement Office, other constituencies related to the contracts and grants operation.

• Serve as the Department’s pre-award grant and contract administrator. Develop proposal budgets and ensure the accurate and timely preparation and submission of multiple proposals. Coordinate with PI to obtain solicitation information and interpret sponsor requirements. Ensure compliance with University policies to include UD’s PeopleSoft and Cayuse online systems.
• Analyze and evaluate contract and grant budgets for correct calculation of expenditure categories such as salaries, percent of effort, fringe benefits, tuition allocations, F&A, materials and equipment. Provide follow-up information; independently resolve problem and address issues.
• Advise faculty on fiscal management and sponsor requirements to ensure compliance with sponsor and University policies. This includes forecasting expected financial needs based on current and pending funds.
• Interface with UD Research Office, federal and industrial sponsors. Functions as Department liaison for internal and external contacts regarding pre-award contract and grant administration.
• Review monthly accounting statements and execute tagging within UDataglance to assure expenditures are allocated to proper grants/accounts and against the correct budget categories. Approve expenditures via Concur and reallocate expenses via cost transfers to proper accounts as needed ensuring compliance with College, University, federal and sponsor policies and procedures.
• Act as manager for all Department purchasing and cash advance cards, including travel requests and expense reports in Concur. Review in detail, research, and approve financial transactions made on purchasing and cash advance cards for availability of funding, allowability on contracts and grants, compliance with University, state, and federal policy, and standard accounting procedures. Provide training for faculty, staff, and students on Concur.
• Oversees equipment and other grant-related purchasing via payment to vendor requests. Works with faculty to ensure allowability and compliance with sponsor and University policy, in relation to sole source and Voluntary Product Accessibility Template (VPAT) requirements.
• Interact with internal auditors, participate in auditing projects, and provide information and access to accounting records as required.
• Contribute to the design and development of departmental business procedures and electronic tools as part of the Department’s financial team (accounting, data management, work processes, etc.). Develop systems to improve timely fiscal control and processing. Anticipate and proactively resolve complex issues as they relate to financials and contracts and grants.
• Back-up to the Department’s post-award coordinator on monthly financial reporting, new award set-up and closeout, Labor Allocation Module updating, and effort certification administration.
• Maintain records retention for financial data and maintain complete and accurate financial-relevant files on all grant submissions.
• Perform miscellaneous job-related duties and projects as assigned.

• Bachelor’s degree in Business Administration, Accounting, Finance, or related field with two years of progressively responsible job-related work experience, or equivalent combination of education and/or experience.
• Financial and budget planning experience required.
• Ability to analyze budgetary expenditures for compliance with approved budgets, policies, and procedures.
• Ability to communicate effectively with a wide range of constituents on a variety of financial topics.
• A high level of independent judgement, critical thinking, and decision making are required.
• Requires computer skills to quantify and illustrate complex reports, comparisons, impacts and/or projections (includes but is not limited to proficiency with spreadsheet, database, and word processing).
• Ability to retrieve, organize and analyze data and generate ad-hoc reports that are meaningful and understandable to those not familiar with the data that is being reported.
• Ability to develop, plan, and implement short and long-range goals and to adjust in a deadline driven environment.
• Ability to interpret, adapt, and apply guidelines and procedures.
• Ability to interact well with people of all ages and diverse backgrounds.
• Must have strong organizational skills and attention to detail.
• Ability to handle multiple task simultaneously.
• Working knowledge of University Systems: Financial System including UDataglance, PeopleSoft, Labor Allocation Module, Effort System, Concur, and Web Forms is preferred.

Applications close: May 10 2019 Eastern Daylight Time

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